Aug 12, 2011

Guidelines for a Formal Report

Final presentation of the official report consists of three sections: the first round as the accompanying letter, the title page, table of contents and a summary and the body, which includes an introduction, discussion of results and summary of findings and recommendations, and additional components such as the works cited, bibliography and notes .

Letter of transmittal
First impressions are important, as the letter or memo authorizing the report should be seriously considered. The letter must:
    Deliver the report ("This is the report requested by ')
    An overview of the report
    Offer to meet to discuss the contents

Page Title
The first page of a report contains the report title, the name of the recipient or the recipient, the name of the author and the company, date and sometimes a series of reports.

An abridged version of the entire report, in non-technical, short written and informative, usually describes the salient features of the report draws a core message, and make a recommendation, always written last, after the rest of the report was written.

Table of Contents
Displays the content and layout of the report, always include a list of plants, and sometimes a list of illustrations.

Prepares the reader for the forthcoming discussion are the purpose and scope of the report and provides background information so that readers can read and intelligent discussion. The introduction should motivate the reader. The reader should understand why the problem has been studied and why the study is a contribution to existing knowledge. Guffey and Nagle (2003) propose the introduction contains seven items:
  1. Explaining how the report was created and why it is not allowed.
  2. Description of the problem that the report and asked specific questions to be solved.
The purpose of the report.
Scope (boundaries) and limitations or restrictions on research.
Sources and methods of information gathering.
Summary of results, whether the report is written after the deduction.
To follow from the main sections of the report, provides the consistency and the transition to the reader.

The introductory paragraph is usually followed by a review of the literature, often given the heading "Background". The literature is at least the following objectives in the report:
  1. Put research into a historical context to show familiarity with relevant developments.
  2. Distinguish what has been done, what needs to be done.
  3. Demonstrates how to use your research is based on previous knowledge by presenting and evaluating what is already known about your research topic.
  4. A point of reference for the interpretation of your own conclusions. Its report shows how extended your study, revised or improved skills in one area.
The objective of the review of the literature is "the logical continuity between previous and present works" demonstrate (APA, 1994, p. 11).

Discussion of Results/Findings
There to do a story that understand all the details, facts and data through the reader what the author has tried what he or she actually found and what he needed or she thinks, should the following fact.

Official reports often visual aids to highlight, summarize or clarify information. Some general guidelines apply to the use of visual aids: the visual material must have titles and headings, should be visually identified and discussed in the text, they need to be near her are in the text, they should, vertically on the page, and the source credited, if his every country. Use graphics software to create professional-looking graphics.

A summary of the main conclusions or milestones in the discussion, the conclusions are only opinions can never defend the action.

If the discussion and conclusions suggest that certain measures should be taken, the recommendations is to do what categorically.
A list of the documents used to complete the project is complete and the author believes will be useful for the reader contains enough information for the reader to correctly identify and order the documents.

At the end of the report, all references are included on a page titled "References", as shown.

Corporate Author:

It is recommended that a bibliography listing all sources consulted in the research, whether quoted or not, in fact, be included in an official report.

A section at the end of the report that the required data (eg charts, diagrams, photos, technical data and test results), which is deservedly in the discussion, but if it contains trapped with him, and would interfere with the disorder the grand narrative.


  1. So cool!
    I’m really interested in this.This is very helpful.It is too good.Interesting topic. You have made various nice points in the post.

    Thanks a lot..

  2. ya its nice to guide



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